ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. The position will be located in our corporate office in Fort Mill, SC (south Charlotte) and will support all ESP office locations.

Primary Responsibilities: 

  • Coding, entering, and processing overhead and project invoices for payment
  • Distributing all invoices received daily for approval and appropriate coding
  • Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing
  • Creating new vendor files in compliance with 1099 regulations
  • Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage
  • Verifying existing subcontractor’s certificates of insurance are up to date
  • Preparing annual 1099’s
  • Completing trade reference requests for new vendors/subcontractors
  • Assisting with the completion of purchasing documents
  • Assisting with and performing research for various external audits
  • Filing sales and use tax reports
  • Filing accounts payable and other related paperwork
  • Reviewing employee expense reports for accuracy

Secondary Responsibilities:

  • Entering new vehicle information and tracking tag expirations
  • Maintaining mileage logs
  • Assisting with payroll (backup to Staff Accountant)
  • Reviewing timesheets for accuracy (backup to Staff Accountant)
  • Developing in depth knowledge of accounting and payroll platforms

Qualifications: 

  • Associates degree in Accounting
  • Bachelor’s degree in Accounting, a plus 
  • General accounting or Accounts Payable experience 
  • Ability to self-code invoices appropriately and accurately
  • Knowledge of general ledger accounts
  • Familiarity of accounting principles and practices
  • Knowledge of local and state sales tax laws
  • Intermediate experience with Excel and Word
  • Excellent written and verbal communication skills with a variety of people inside and outside the firm
  • Ability to work well in a team environment with minimal supervision
  • Must be proactive, very detailed oriented, and highly organized
  • Architecture/Engineering (A/E) industry and Deltek Vision experience, a plus
  • CPA or CPA track, a plus
  • Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.  

Key Competencies: 

Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 280 on the 2021 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Southeast Top Design Firms, ESP received a 2021 ranking of 49.

ESP offers an excellent employee benefits package including:   

  • Health and Dental Insurance 
  • PTO (Paid Time Off) & Holidays 
  • Life Insurance 
  • Flexible Benefits Plan 
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance 
  • 401(k) Plan