ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to help in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. The position will be located in our corporate office in Fort Mill, South Carolina (south Charlotte) and supporting all remote office locations.

Primary Job Duties and Responsibilities:
-Coding, entering, and processing overhead and project invoices for payment
-Distributing all invoices received daily for approval and appropriate coding
-Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing
-Creating new vendor files in compliance with 1099 regulations
-Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage
-Verifying existing subcontractor’s certificates of insurance are up to date
-Preparing annual 1099’s
-Completing trade reference requests for new vendors/subcontractors
-Assisting with the completion of purchasing documents
-Assisting with and performing research for various external audits
-Filing sales and use tax reports
-Filing accounts payable and other related paperwork
-Reviewing employee expense reports for accuracy
-Spearheading the eventual transition from a paper-based accounts payable process to an electronic process and workflow

Secondary Job Duties and Responsibilities:
-Entering new vehicle information and tracking tag expirations
-Maintaining mileage logs
-Assisting with payroll (backup to Staff Accountant)
-Reviewing timesheets for accuracy (backup to Staff Accountant)
-Developing in depth knowledge of accounting and payroll platforms

Education, Experience and Qualifications:
-Associates degree in accounting
-Bachelor’s degree in accounting, a plus
-General accounting or Accounts Payable experience
-Ability to self-code invoices appropriately and accurately
-Knowledge of general ledger accounts
-Familiarity of accounting principles and practices
-Knowledge of local and state sales tax laws
-Intermediate experience with Excel and Word
-Excellent written and verbal communication skills with a variety of people inside and outside the firm
-Ability to work well in a team environment with minimal supervision
-Must be proactive, very detailed oriented and highly organized
-A/E industry and Deltek Vision experience, a plus
-CPA or CPA track, a plus

Key Competencies:
Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills

Corporate Information:
ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

ESP is honored to maintain over 30-year relationships with both public and private clients throughout the Southeast. ESP is a 2019 ENR Top 500 Design Firm ranked #256 overall and #29 in the Southeast, and a Zweig Group 2017 Hot Firm recognized among the 100 fastest-growing A/E consulting firms in the U.S. and Canada.

ESP offers an excellent employee benefits package including:
-Health and Dental Insurance
-PTO (Paid Time Off) & Holidays
-Life Insurance
-Flexible Benefits Plan
-Short-Term and Long-Term Disability Insurance
-401(k) Plan